In today’s modern society,technology makes it much simpler to transform paper documents into computer files that could be stored in the cloud or on your laptop/PC or even your smartphone. However,you can still find instances when a paper document may be needed. These two formats have disadvantages and advantages. This information will provide facts about the many positives and negatives of paper and digital mapping.
1. Digital Maps
Accessing Documents Quickly While On The Run
Digital files have two main benefits: quick access and retrieval. Unlike their paper counterparts that need manual access plus a good memory to keep in mind where situations are placed,digital files can be retrieved utilising keywords,not something that can be done with paper documents! Keyword search are of help since they can be matched either in the title or content,regardless of where the document is situated.
Using cloud storage,documents can easily be retrieved from office computers and smart phones thereby,offering flexibility of access. It can be for that reason that digital is definitely the preferred format by work teams. An example is organisational records,such as customer information,that should be shared among many people in a geographically diverse work group to the project to have success.
Increased Space For Storing
Obviously,paper documents will take up space. Unfortunately,today’s many environments people work in do not have space to spare. With physical space being limited,and the cost of electronic storage becoming ever cheaper,it seems sensible that you would use digital technology to store digital mapping documents. Scanners can be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Advantages of Paper Documents
While confidentiality issues might not be highly significant while using geographical documents,it can arise when organising the legal and financial areas of client information. Using online information,such as emailing digital documentation,is not always totally secure therefore,attaching digital map data with an email can position the information in jeopardy. It is important to place simple passwords on the document before opening it,and you ought to share the password verbally on the recipient.
Here is where paper documentation can be a benefit. Not just is sensitive information kept confidential,although the hard copies are simpler to manage from the security perspective.
A Reliable Source
Inspite of the digital map resource being convenience,paper maps can be more reliable. Look at the situation – if you are travelling to a remote location the location where the internet access is poor,our recommendation is that you have hard copies available. A paper document will not need reliable internet access to operate,and is also offered to pass around to all people in the group. It might be old-fashioned,but including the antiquated methods have their benefits.
No Requirement To Support
Digital documents,including digital maps,require electronic backups. Failing to backup the documents can be disastrous! A paper map or document is a lot more reliable as it does not require backups,although extra copies of the item won’t go amiss.
As is seen,both paper and digital mapping have benefits however,they have factors why they can be disadvantageous. Using the information above,you may pick which option is suited for your needs.
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